Alfresco DemoCast

This is a series of tutorial video’s that were recorded for the Alfresco Cloud trial. The video’s guide the viewer through the features of Alfresco Share. Based on a fictitious company ‘Green Energy’, the video’s cover the following:

• Introduction to the Alfresco Cloud trial
• Alfresco Dashboards
  • Project based dashboards
  • User based dashboards
• Extended User Profiles
• Project Library
  • Browsing a project library
  • Project document management
• Project Based Links
• Project Based Discussion Threads
• Project Based Blogs
• Finding and Creating New Collaboration Project Sites
• Administering Users and Groups

After watching the videos you can try Alfresco Share running in the Cloud for yourself here.

Introduction to the Alfresco Cloud Trial

Alfresco Dashboards

Alfresco Share provides users with two types of dashboard, or landing page. There is one for each project and one for each user. Project Managers can configure project dashboards, to include project based ‘Dashlets’, while the user can configure their own dashboard to support their personal needs.

Project Dashboards

This video tutorial shows how to configure the project dashboard.

Personal Alfresco Share Dashboard

This video tutorial shows how to configure a personal dashboard.

Extended User Profiles

Alfresco Share manages a profile for each user. With the introduction of Alfresco Share 3.2 these have been extended to include extra information about each user. Two new tabs have been added:

• Sites – Provides a list of all of the projects or sites that the user has access to or is working on
• Content – Provides a snap shot of the content that the user has either created or has recently modified

Project Library

Alfresco Share provides users with an area for storing, managing and sharing project related content. The two videos on this page show how to browse the Document Library; to review content and then Document Management capabilities, to show project team members can add content, edit document attributes etc.

Browse the Project Library

This video shows you how to browse a project document library.

Project Document Management

This video shows you some of the document management capability available within Alfresco Share.

Project Based Links

Team members may find interesting Internet sites that they want to share with other project team members. With Alfresco Share they can simply add them to the Project Links area. Individual links can be tagged to make it easy to sort large lists of links. This video tutorial shows how we have added some branding related sites to our branding project.

Project Based Discussion Threads

Alfresco Share provides team members with a place to discuss project topics. Team members can raise issues, post questions or just start a discussion thread. Other project members can post replies, sharing their ideas and views with all of the project team. Unlike email, these discussion threads are managed as part of the project, allowing people to understand the rational for key decisions.

Project Based Blogs

The Project Blog area allows team members to create Blog items. This could be used just to share ideas and thoughts with other project team members. It could also be used to develop Blog content that eventually gets posted on a public Blog site. Team members can collaborate around the blog entry before it finally goes live. This video tutorial will review some of the blog pages for Green Energy.

Finding and Creating New Collaboration Project Sites

Alfresco Share makes it easy to search and find project collaboration sites. Users can also create new sites to start collaborating with other users. This video tutorial shows how users can quickly and easily find existing projects and how to create a new project collaboration site.

Administering Users and Groups

This video tutorial will demonstrate some of the new administration features that have been added in Alfresco Enterprise Edition 3.2. It will show how an administrator can:

• Create a new user
• Change a user
• Administer Groups

If you have found this videos interesting and would like to try Alfresco yourself then register for a free Alfresco Cloud trial.

This series of videos show various aspects of the Alfresco Records Management Solution. All of these were recorded using the Alfresco Community Edition. The supported Alfresco Enterprise Edition will be available in February 2010.

Introduction to Alfresco Records Management

This video introduces the Alfresco Records Management solution. It shows how an Alfresco Share like interface allows users to file and declare new documents as corporate records.

Filing and Declaring a New Record

This short video shows how a user can:

• File a new document into the Record Management solution
• Complete the required information (metadata)
• Declare it as a new corporate record

Filing an Existing Document from Within Alfresco Share

Not all content exists outside of Alfresco. What happens if you have used Alfresco Share to manage the creation, review and approval process for important business documents? Well this video shows how you can easily file the approved document directly into the Alfresco Records Management solution from within Alfresco Share.

Filing Emails as Corporate Records Using IMAP Clients

This video shows how, by supporting the IMAP protocol, Alfresco enables users to file emails into the Records Management application directly from their IMAP compliant email clients. Simple drag n’ drop makes it easy to file important emails and have them managed as vital corporate records.

Setting up a Disposition Schedule

It is important to be able to manage the lifecycle of corporate records. Understanding how long records should be managed, if they should be deleted or transferred and when. This video shows how companies can set up their own disposition schedule to correctly manage corporate records.

Publish from Lotus Quickr

This video will show how easy it is to publish content from Lotus Quickr to Alfresco. Using the ‘Publish to External Location’ menu command the user can select the location to publish to. Three options are available:

• Publish to Alfresco and keep a link in Lotus Quickr
• Create a copy
• Move the document to Alfresco

Project sites within Alfresco Share can be browsed to review the documents, alternatively links can be followed directly from within Lotus Quickr to find the latest version of a document.

Enterprise Library Viewer

Alfresco can be mapped to the Lotus Quickr Enterprise Library Viewer. After entering a valid User ID and Password, users can browse the various project based document libraries managed by Alfresco. Documents can be previewed using the integrated flash viewer.

Integration with SharePoint

Support for the Microsoft SharePoint protocol enables users to access Alfresco directly from Microsoft Office products (MS Word, MS PowerPoint, MS Excel, etc.). Users can upload documents, review document versions, and share documents with other users. Documents added will automatically be available within Lotus Quickr in the Enterprise Library Viewer.

Support for Records Management

The Alfresco Records Management module extends Records Management support to Lotus Quickr. An integrated virtualised IMAP server provides support for IMAP email clients and allows users to Drag n’ Drop emails and documents into the Records Management repository. A multi stage declaration process allows important information (metadata) to be added after filing and then the documents t be declared as vital records. Context sensitive menus allow users, with the right security levels, to run RM functions (i.e. freeze a document).

Lotus Notes Connector

Integration with Lotus Notes allows content stored inside Alfresco to be accessible within Lotus Notes. Users can check out, open, edit content and check in documents. Simple drag and drop allows users to forward documents stored and managed by Alfresco from within the Lotus Notes client.

Check the Technical Preview page for more information about the Alfresco Content Services for IBM Lotus

This year at Lotusphere, Alfresco Software is demonstrating the technical preview of Alfresco Content Services for IBM Lotus®. The integration between the Alfresco open source enterprise content management (ECM) system and IBM Lotus social collaboration products extends to Lotus Quickr, Lotus Notes, Lotus Connections and WebSphere Portal.

The video below shows the integration between IBM Lotus and Alfresco