Alfresco DemoCast

This is a series of tutorial video’s that were recorded for the Alfresco Records Management Cloud trial. These video’s guide the viewer through the features of Alfresco Record Management system. Based on a fictitious company ‘Green Energy’, the videos cover the following:

• Introduction to Fileplan
• Filing and Declaring Records
• Running through a Transfer Disposition Cycle
• Setting up a Disposition Schedule
• Creating and Modifying a Fileplan
• Try – Create Record Categories, Set Security and Configure Disposition Schedules
• Installing Alfresco and Configuring Records Management

After watching these videos you can take the Alfresco Records Management challenge here.

Introduction to Fileplan

This video reviews the Fileplan within the Alfresco Records Management solution. It shows how multiple users will be presented with different views of the Fileplan based on their security setting and role.

Filing and Declaring Records

This video shows you haw users can use a 3 step process to:

• File a new document
• Complete the metadata
• Declare as a new record

The video will show how different records (document, images, etc.) can be file either from the user’s desktop or from within an existing Alfresco collaboration site.

Running through a Transfer Disposition Cycle

Here you can see a record folder manually put through its disposition schedule.

Setting up a Disposition Schedule

This video will show it is easy to setup and configure new disposition schedules with Alfresco records Management

Creating and Modifying a Fileplan

This video will show how to create and modify the Records Management fileplan.

Try – Create Record Categories, Set Security and Configure Disposition Schedules

This video shows how to create new record categories and then set the required security. New Disposition Schedules can be configured to these new record categories allowing you to process records through their lifecycle.

Installing Alfresco and Configuring Records Management

This video walks you through the process of installing Alfresco Enterprise Edition 3.2r and setting up the Alfresco Records Management module.

Take The Alfresco Records Management Challenge

This is a series of tutorial video’s that were recorded for the Alfresco Cloud trial. The video’s guide the viewer through the features of Alfresco Share. Based on a fictitious company ‘Green Energy’, the video’s cover the following:

• Introduction to the Alfresco Cloud trial
• Alfresco Dashboards
  • Project based dashboards
  • User based dashboards
• Extended User Profiles
• Project Library
  • Browsing a project library
  • Project document management
• Project Based Links
• Project Based Discussion Threads
• Project Based Blogs
• Finding and Creating New Collaboration Project Sites
• Administering Users and Groups

After watching the videos you can try Alfresco Share running in the Cloud for yourself here.

Introduction to the Alfresco Cloud Trial

Alfresco Dashboards

Alfresco Share provides users with two types of dashboard, or landing page. There is one for each project and one for each user. Project Managers can configure project dashboards, to include project based ‘Dashlets’, while the user can configure their own dashboard to support their personal needs.

Project Dashboards

This video tutorial shows how to configure the project dashboard.

Personal Alfresco Share Dashboard

This video tutorial shows how to configure a personal dashboard.

Extended User Profiles

Alfresco Share manages a profile for each user. With the introduction of Alfresco Share 3.2 these have been extended to include extra information about each user. Two new tabs have been added:

• Sites – Provides a list of all of the projects or sites that the user has access to or is working on
• Content – Provides a snap shot of the content that the user has either created or has recently modified

Project Library

Alfresco Share provides users with an area for storing, managing and sharing project related content. The two videos on this page show how to browse the Document Library; to review content and then Document Management capabilities, to show project team members can add content, edit document attributes etc.

Browse the Project Library

This video shows you how to browse a project document library.

Project Document Management

This video shows you some of the document management capability available within Alfresco Share.

Project Based Links

Team members may find interesting Internet sites that they want to share with other project team members. With Alfresco Share they can simply add them to the Project Links area. Individual links can be tagged to make it easy to sort large lists of links. This video tutorial shows how we have added some branding related sites to our branding project.

Project Based Discussion Threads

Alfresco Share provides team members with a place to discuss project topics. Team members can raise issues, post questions or just start a discussion thread. Other project members can post replies, sharing their ideas and views with all of the project team. Unlike email, these discussion threads are managed as part of the project, allowing people to understand the rational for key decisions.

Project Based Blogs

The Project Blog area allows team members to create Blog items. This could be used just to share ideas and thoughts with other project team members. It could also be used to develop Blog content that eventually gets posted on a public Blog site. Team members can collaborate around the blog entry before it finally goes live. This video tutorial will review some of the blog pages for Green Energy.

Finding and Creating New Collaboration Project Sites

Alfresco Share makes it easy to search and find project collaboration sites. Users can also create new sites to start collaborating with other users. This video tutorial shows how users can quickly and easily find existing projects and how to create a new project collaboration site.

Administering Users and Groups

This video tutorial will demonstrate some of the new administration features that have been added in Alfresco Enterprise Edition 3.2. It will show how an administrator can:

• Create a new user
• Change a user
• Administer Groups

If you have found this videos interesting and would like to try Alfresco yourself then register for a free Alfresco Cloud trial.