Alfresco recently announced a technology preview of integration between Google Docs and Alfresco. This integration, due to be release as part of Alfresco 3.3g, will allow users to ‘check out’ documents from the Alfresco repository to Google Docs. Users can make change, collaborating with colleagues, and then ‘check in’ the revised copy to Alfresco. Using Google Docs removes the need for users to download to their desktop, edit with MS Office tools and helps facilitates online, real-time collaboration.
This series of videos show various aspects of the Alfresco Records Management Solution. All of these were recorded using the Alfresco Community Edition. The supported Alfresco Enterprise Edition will be available in February 2010.
Introduction to Alfresco Records Management
This video introduces the Alfresco Records Management solution. It shows how an Alfresco Share like interface allows users to file and declare new documents as corporate records.
Filing and Declaring a New Record
This short video shows how a user can:
File a new document into the Record Management solution
Complete the required information (metadata)
Declare it as a new corporate record
Filing an Existing Document from Within Alfresco Share
Not all content exists outside of Alfresco. What happens if you have used Alfresco Share to manage the creation, review and approval process for important business documents? Well this video shows how you can easily file the approved document directly into the Alfresco Records Management solution from within Alfresco Share.
Filing Emails as Corporate Records Using IMAP Clients
This video shows how, by supporting the IMAP protocol, Alfresco enables users to file emails into the Records Management application directly from their IMAP compliant email clients. Simple drag n’ drop makes it easy to file important emails and have them managed as vital corporate records.
Setting up a Disposition Schedule
It is important to be able to manage the lifecycle of corporate records. Understanding how long records should be managed, if they should be deleted or transferred and when. This video shows how companies can set up their own disposition schedule to correctly manage corporate records.
This video will show how easy it is to publish content from Lotus Quickr to Alfresco. Using the ‘Publish to External Location’ menu command the user can select the location to publish to. Three options are available:
Publish to Alfresco and keep a link in Lotus Quickr
Create a copy
Move the document to Alfresco
Project sites within Alfresco Share can be browsed to review the documents, alternatively links can be followed directly from within Lotus Quickr to find the latest version of a document.
Enterprise Library Viewer
Alfresco can be mapped to the Lotus Quickr Enterprise Library Viewer. After entering a valid User ID and Password, users can browse the various project based document libraries managed by Alfresco. Documents can be previewed using the integrated flash viewer.
Integration with SharePoint
Support for the Microsoft SharePoint protocol enables users to access Alfresco directly from Microsoft Office products (MS Word, MS PowerPoint, MS Excel, etc.). Users can upload documents, review document versions, and share documents with other users. Documents added will automatically be available within Lotus Quickr in the Enterprise Library Viewer.
Support for Records Management
The Alfresco Records Management module extends Records Management support to Lotus Quickr. An integrated virtualised IMAP server provides support for IMAP email clients and allows users to Drag n’ Drop emails and documents into the Records Management repository. A multi stage declaration process allows important information (metadata) to be added after filing and then the documents t be declared as vital records. Context sensitive menus allow users, with the right security levels, to run RM functions (i.e. freeze a document).
Lotus Notes Connector
Integration with Lotus Notes allows content stored inside Alfresco to be accessible within Lotus Notes. Users can check out, open, edit content and check in documents. Simple drag and drop allows users to forward documents stored and managed by Alfresco from within the Lotus Notes client.
Check the Technical Preview page for more information about the Alfresco Content Services for IBM Lotus
This year at Lotusphere, Alfresco Software is demonstrating the technical preview of Alfresco Content Services for IBM Lotus®. The integration between the Alfresco open source enterprise content management (ECM) system and IBM Lotus social collaboration products extends to Lotus Quickr, Lotus Notes, Lotus Connections and WebSphere Portal.
The video below shows the integration between IBM Lotus and Alfresco
