Really Simple Document Management
Really Simple Document Management
Traditional document management has it roots in complex document vaults accessed by document librarians. These have been historically developed as large, complex, enterprise software applications.
This has caused document management system to be:
- Complex and difficult to use
- Very costly
- Very low adoption rate – typically 5% of users
The choice of a complex, robust document system or a simple to use system that lacks essential features has resulted in a very low adoption rate. The systems that users are familiar with and use are:
- Shared Drive for storage
- Email for Collaboration
- Google for Search
- Yahoo for categorization
- Folder Structures and Content for Project Plans
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Alfresco Document Management
Alfresco offers document management using familiar interfaces to get rapid user adoption built on a repository that offers transparent, out-of-sight services for full ECM.
Alfresco Document Management captures, shares and retains content, enabling users to version, search and simply build their own content applications - all with the tools they use today.
Shared drive
The Alfresco repository is the same as a shared drive. So out-of-the box you can keep using the authoring tools you know and like, from Microsoft Office to Open Office, Dreamweaver or AutoCAD, with no desktop installation or retraining. You just get what you want and your company wants - the ability to save, version, share, search and audit.
Integration with Microsoft Office
Alfresco integrates with Microsoft Office and Open Office. So you can continue to work in your office environment with no retraining. You just get what you want and your company wants - the ability to save, version, share, search, audit with simple workflow integration.
Rules for content applications
Alfresco turns the simple shared drive into a virtual file system where, through simple wizards, you can create the content applications you need. If you drag a document into a folder, you can start a workflow, perhaps converting the document to another format, moving it to another folder or notifying a set of users via email. Or the workflow might even extract properties, such as the author’s name or other keywords, from the document so that you can use them to search for the document later. You just get the application you or your department need, all as simply as configuring an email rule.
Tags: CIFS, document management, NFS, office, really simple, repository, shared drive, WebDav
